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From 1st January 2021, Customs Declarations will be required on all goods travelling from GB to EU and Northern Ireland.  Goods travelling from EU to GB (NI Exception) will be required to make Customs Declarations from 1st January 2022 with the Exception of Controlled goods which will be required from 1st April 2021 (Note All goods travelling from EU to GB will be required to account for duties/taxes to be paid by 1st January 2022).  It is the Importer or Exporter of the product who are responsible for the Customs Declarations (although they may appoint an Experienced Customs Clearance Agent to undertake the process on their behalf).  It is not the responsibility or Transporter/Carrier of goods (i.e. the Haulier) to complete customs declarations. However, there are a number of new administrative procedures that will be the transporter's responsibility to ensure uninterrupted journeys, don’t panic though, Motis is here to help!  Use our route by route / scenario by scenario guide to your requirements and how we can help, by clicking on the relevant icon above.  Firstly however, some general important information.



EORI Number (GB) If you are involved in the Import / Export or Transportation of Goods to or from GB you will required a GB EORI Number (www.gov.uk to apply) from 1st Jan 2021 – APPLY NOW
EORI Number (NI) If you are involved in the Import  / Export or Transportation of Goods to or from Northern Ireland you will require an additional EORI number (with a prefix “XI”).
EORI Number (EU) If you are involved in the Import  / Export or Transportation of Goods to or from the European Union you will require an additional EORI number. Contact HMRC directly to apply.
Movement Reference Number (MRN) This is a Unique number & Barcode that is Created when the Customs Entry is undertaken for each consignment.  It is an essential piece of information for the transportation of goods.  It is the Importer/Exporter (or Representative appointed on their behalf) responsibility to Supply the Transporter of the goods the MRN for any consignments that the Transporter is carrying on the Importer/Exporters Behalf.  MRN’s must travel with the vehicle in some form (the driver should have access to them, even in Email format), for loads of multiple consignments there will be an MRN for each consignment on board as they may be required at the Port on arrival.
GVMS (Goods Vehicle Movement Service) 

GVMS (Goods Vehicle Movement Service).  This is the UK HMRC’s system for notifying them of the arrival or departure of Vehicles carrying goods to / from the EU to / from the UK.
The GVMS system Produces a GMR (Goods Movement Reference) which from the 1st January 2022 will be required for ALL Vehicles travelling to / from the UK to/from EU.
It is the Hauliers responsibility to ensure that their Vehicle has a GMR when crossing the border.

Motis Freeflow icon  can assist with using GVMS. Learn More

GMR (Goods Movement Reference) A GMR is an electronic Envelope which holds all customs requirements for consignment (s) abord a vehicle crossing the channel.     Motis Freeflow icon  can assist with Generating GMRs. Learn More
PBN (Pre Boarding Notification) Any vehicles travelling in and out of the Republic of Ireland must have a PBN.  It is essentially the same methodology as the GVMS, but for the Republic of Ireland – Again it is the Transporter's responsibility to complete/generate this number and check status before arrival. Motis Freeflow icon  can assist with generating PBNs.
Logistiques Envoloppe

Any vehicles travelling in and out of France have the option of creating a “Logistiques Envoloppe”.  This is essentially the same methodology as the GVMS, but for France.  Hauliers can present either MRN(s) or a Logistiques Envoloppe barcode at the port.  The benefit of using the Logistiques Envoloppe lies when there are multiple MRN(s) which you can consolidate under 1 barcode (the alternative being the driver to present multiple MRN(s) when arriving at the port.  Again, it is the transporter's responsibility to present MRN(s) or a Logistiques Envoloppe and check status before arrival.  Motis Freeflow icon  can assist with generating Logistiques Envoloppe.

TAD (Transit Document) If your journey involves transporting goods through a number of countries (and one of them is Not EU) then you will require a Transit Document.  The declarant of the goods will raise this on behalf of the transporter (the transporter must inform the declarant of expected routing) and the TAD document must travel with the vehicle at all times.  Even when travelling under transit you will have to complete the above-mentioned processes (dependent on which country you transit through).
ENS Is a unique number provided (in form of additional MRN) which is produced when a safety and security declaration is made into the ICS (Import Control System).  The carrier of the goods (if accompanied freight it is the haulier, if trailers are travelling unaccompanied it’s the shipping line) is responsible for submitting a Safety and Security Declaration at least 2 hours before arriving in the country they are travelling too.  This typically consists of data on the vehicle, route travelling, true consignee/consignor, goods being carried, number of packages (upto 27 Pieces of Data).  This will be required for all vehicles travelling out of GB from the 1st January 2021 - Motis Freeflow icon  can assist with generating the ENS. Any companies entering an ENS Declaration will need to use an EU EORI number so may need to apply for it
S&S GB  This is the GB Safety and Security declaration; it is essentially the same as an ENS but for vehicles travelling into GB.  This is not a requirement From 1st January 2023. Motis Freeflow icon can assist with generating the S&S GB
Kent Access Permit This is no longer required. From the 1st January 2021 any vehicles 7.5 tonnes or over travelling From GB Via Dover or Folkestone MUST have completed a “Check your HGV is Ready to cross the border” form before you enter the County of Kent. Motis Freeflow icon can assist with generating your Kent Access Permit.



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ENS – Safety & Security is a mandatory requirement from the 1st January 2021 for vehicles leaving the GB, and 1st January 2022 for vehicles arriving to the UK. It is a separate process from an Export/Import declaration and is wholly the haulier/carrier’s responsibility to complete. Failure to complete a declaration will result in delays, fines and ultimately the possibility of entry rejection into the country in question.

Motis ICS is an online system that allows users to create and lodge safety and security declarations into the Import Control System (ICS), which you will be required to complete as part of your ferry bookings, and enabling goods to move between GB, EU and NI.

The system will be a 'pay-as-you-go’, which means you don’t have to worry about ongoing licensing charges or hefty upfront software purchasing costs. This makes Motis ICS the logical solution for small and medium sized transport companies. It will allow you, the haulier, to continue to transport goods and efficiently as possible in the new post-Brexit era for GB, NI and EU.

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If you would like to receive more information on our new system, please contact clearance@motisfreeflow.com

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'Click' for guidance on completeing Irish declarations


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Motis can provide comprehensive Logistics and Operational facilities, including a full customs clearance service (Imports and Exports) for clients utilising our extensive distribution service/Logistics Services. 

Services Provided include: -

  • Cargo handling platform in Dover - 24 hours a day.
  • Full customs clearance for cargos that we are distributing on your behalf.
  • RH&D receiving cargo from inbound vehicles for next day delivery throughout UK & Ireland (ideal for smaller consignments/distanced locations).
  • We can collect cargo from throughout the UK/Ireland to consolidate in Dover for collection (and prepare export documentation).
  • LEZ deliveries included rigid vehicles and tail lift timed deliveries in Central London and other LEZ areas (goods delivered to Dover, we arrange onward shipment).
  • Short/Mid/Long Term Storage.
  • Pick and Pack & Parcel/Pallet distribution.
  • Ecommerce Logistics – Bulk Parcel Storage & Distribution and Returns/Consolidation.
  • Restowing.
  • Exports - Multiple Weekly Trucks available to Morocco, Baltic Countries and Turkey.



 freight@motis.com | motis.com


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Allow Motis to support you through the new customs process when booking your ferries, by requesting the Motis Freeflow booking service. Motis Freeflow adds value to the booking process for hauliers by supporting you to navigate, or complete all aspects of the new freight clearance requirements.

  • Ensure compliance
  • Free up your time
  • Peace of mind for you and your customers
  • Avoid penalty fines
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For further information, please don’t hesitate to contact us

phone icon +44 1304 272516 envelope icon clearance@motisfreeflow.comGlobe Icon Enquire Now


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