Motis Freeflow

is a service which can assist hauliers manage the new administrative requirements from 1st Jan 2021 as part of the ferry booking process. Our aim is to ensure that you make and complete your ferry bookings in the simplest and efficient manner.

Service List

ENS – Safety and Security declarations for all EU states, GB & NI.

ENS is a unique number provided (in form of additional MRN) which is produced when a safety and security declaration is made into the ICS (Import Control System). The Carrier of the goods (if accompanied Freight it is the Haulier, if Trailers are travelling Unaccompanied it’s the Shipping line) is responsible for submitting a Safety and Security Declaration at least 2 hours before arriving in the Country they are travelling to and therefore we recommend you complete as part of your Ferry booking process. This typically consists of data on the vehicle, route travelling, true consignee/consignor, goods being carried, number of packages (up to 27 Pieces of Data). This will be required for all vehicles travelling out of GB from the 1st January 2021 - Motis Freeflow can assist with generating the ENS. Any companies entering an ENS Declaration will need to use an EU EORI number so may need to apply for it.

Motis ICS is an online system that allows users to create and lodge safety and security declarations into the Import Control System (ICS), which you will be required to complete as part of your ferry bookings, and enabling goods to move between GB, EU and NI.

The system will be a 'pay-as-you-go’, which means you don’t have to worry about ongoing licensing charges or hefty upfront software purchasing costs. This makes Motis ICS the logical solution for small and medium sized transport companies. It will allow you, the haulier, to continue to transport goods and efficiently as possible in the new post-Brexit era for GB, NI and EU.

Learn more by watching our new video on how the process works and discover all the smart functionality we have built in to help you complete your declarations as quickly and effortlessly as possible.

For further information, please don’t hesitate to contact us

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If you would like to receive more information on our new system, please contact brexit@motis.com or click here:

Assistance with GVMS declarations (via GB) (coming JANUARY 2022)

This is UK HMRC’s system for vehicles arriving and departing the UK. Details of Cargos (by MRN number), Vehicle details and routing are uploaded/consolidated in the GVMS to an electronic file called the GMR. This will be available from 1st Jan 2021, but will only be required to be completed on Controlled Goods, Transit Goods and goods travelling from GB to NI immediately. From 1st January 2022 all vehicles and goods must be entered into the GVMS. Drivers/Hauliers can check their arrival status on the GVMS App to know the way to proceed on disembarking Ferry/Tunnel in GB. Motis Freeflow can assist with using GVMS.
Don't forget that you will need an ENS declaration in order to populate your GMR, no ENS, no GMR (UK < EU).
If you need assistance with completing an ENS declaration Motis Freeflow can or a solution to fit your needs. Learn More

PBN declarations (via ROI)

Any vehicles travelling in and out of the Republic of Ireland must have a PBN. It is essentially the same methodology as the GVMS, but for the Republic of Ireland – Again it is the Transporters responsibility to complete/generate this number and check Status before arrival. Motis Freeflow can assist with generating PBNs.

Portbase declarations (via NL)

Any vehicles travelling in and out of the Netherlands must have a Portbase declaration. It is essentially the same methodology as the GVMS, but for the Netherlands – Again it is the Transporter’s responsibility to complete/generate this number and check Status before arrival. Motis Freeflow can assist with generating the Portbase declaration.

RX Seaport declarations (via BE)

Any vehicles travelling in and out of the Belgium must have an RX Seaport declaration. It is essentially the same methodology as the GVMS, but for the Belgium – Again it is the Transporter’s responsibility to complete/generate this number and check Status before arrival. Motis Freeflow can assist with generating the RX Seaport declaration.

Logistique Enveloppe declarations (via FR)

Any vehicles travelling in and out of the France must have a Logistique Enveloppe declaration. It is essentially the same methodology as the GVMS, but for France – Again it is the Transporter’s responsibility to complete/generate this number and check Status before arrival. Motis Freeflow can assist with generating the Logistique Enveloppe declaration.

SERVICE	PRICING MODEL
ENS – SAFETY AND SECURITY DECLARATIONS	Single use “Pay as You Go” - £5.00 / €5.00 per entry. From 1st February (previosuly £8/€9)
PBN	£4 per entry, up to 5 MRN’s - £1.00 per MRN thereafter
Portbase	£4 per entry, up to 5 MRN’s - £1.00 per MRN thereafter
RX Seaport	£4 per entry, up to 5 MRN’s - £1.00 per MRN thereafter
Logistique Enveloppe	£4 per entry, up to 5 MRN’s - £1.00 per MRN thereafter

* Users will have ongoing access, once their agreed “Bundle” has been used, you will automatically be invoiced for the same bundle unless we are notified of change in advance. Please base your Bundle choice on expected usage over 3 months. If no bundles are selected then the default will be “Pay as you Go” until further instruction.

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